Council Process

benchesHow the City Council Process Works

Council & Workshop Meetings
Council meetings are held at 6:00 p.m. on the 1st and 3rd Monday of each month in Council Chambers of City Hall.
Workshop Meetings shall be held in Council Chambers of City Hall, if required, immediately following the adjournment of the Regular Council Meeting. Workshop meetings are an informal meeting of Council giving Council a chance to hold in-depth discussions prior to making a decision on a particular matter. There are no formal decisions made during a Workshop Meeting only recommendations, which are later referred to the next Council Meeting for approval.
All Council and Workshop Meetings are open to the public. Members of the public wishing to attend a Council or Workshop Meeting can contact the City Clerk for a copy of the Agenda.
For the benefit of members of the public who are unable to attend a Council Meeting, minutes of the Council Meetings only are available on the website shortly after the minutes are approved by Council.
Delegations & Petitions
A person or organization wishing to be heard by Council may address Council as a delegation during the public participation portion of the Council and Workshop Meeting. The following is the procedure for such presentations:
Any person wishing to present a petition to a Workshop or Council Meeting shall inform the City Clerk of the:
  • subject of the petition; and
  • name and residential address of each person who has signed the petition, no later than noon on the Friday immediately preceding the meeting.
Any delegation wishing to appear at a Workshop or Council Meeting shall inform the City Clerk of the:
  • subject of the delegation; and
  • name of the speaker, no later than noon on the Friday immediately preceding the meeting.
The Council shall not receive a petition or delegation unless this section has been complied with, unless otherwise resolved by Council.
Unless Council otherwise resolves, the maximum time for presentations of a petition or appearance of a delegation before Council is fifteen (15) minutes. Additional time is at the discretion of Council.
If you wish to write a letter to City Council, you may do so by e-mail or paper form. Letters must include the signed and printed name of the sender. Unsigned letters or remarks will not be placed on the agenda. The Correspondence will be placed on the next available Council agenda.
If you wish to speak to Council, you need to explain so in your letter and contact our office at (306) 728-6840 to confirm your request.
Please note that your e-mail or letter in its entirety may be included in the Council agenda, and that the Council agenda is a public document. Copies are also distributed to the media and any members of the public who requests a copy.
Unless marked 'Confidential' all correspondence will be available to the media and members of the public.
Prior to releasing information to the public, all "Personal Information" as defined in Section 23(1) of the Local Authority Freedom of Information and Protection of Privacy Act will be removed from all documentation unless permission is granted by the individual to release said personal information
Please note that complete copies of bylaws, resolutions, reports and other background material are available from the City Clerk.